Soul Ad-Venture Hiking Circle
Privacy Policy

Who We Are

Soul Ad‑Venture Hiking Circle is a community‑based initiative within the Soul Ad‑Venture ecosystem. It is not a registered company and does not operate as a commercial trading entity. All walks and activities are delivered on a voluntary, non‑commercial basis.

For the purposes of data protection, the organisation responsible for data collected through this page is:

Soul Ad‑Venture Group Ltd

43 Thorpe Lane, Leeds, LS10 4EP

Tel: (+44) 0783 473 9081

Email: savgroup@soulad‑venture.com (A dedicated Property Ltd email will be added once established.)

Soul Ad‑Venture Group Ltd is a non‑trading holding company and acts as the data controller solely for the purposes of managing this website and the Hiking Circle’s community activities.

Personal Data We Collect

We collect only the information necessary to organise community walks safely and effectively. This may include:

• Name
• Contact details (email address and/or telephone number)
• Emergency contact information
• Age (where relevant for safety or suitability)
• Any voluntary information you provide relating to accessibility, health considerations, or participation needs
• Information submitted when you contact us
• Technical data automatically collected by our hosting provider (IONOS), including anonymised IP address, browser type, device information, and basic analytics data
• Cookies and similar technologies (see the Cookies Policy on this website)

We do not collect payment information, financial data, or commercial booking details, as the Hiking Circle does not operate as a trading activity.

Why We Collect Personal Data

We collect personal data for the following purposes:

• To organise and coordinate community walks and outdoor activities
• To communicate with participants about walk details, changes, or safety information
• To ensure participant safety, including having emergency contact details available during activities
• To manage attendance lists and group coordination
• To respond to enquiries
• To operate and maintain this website
• To monitor website performance and ensure security
• To comply with basic legal responsibilities relating to safety and responsible practice

We do not use personal data for marketing, commercial profiling, or advertising.

Lawful Basis for Processing

We process personal data under the following lawful bases:

• Legitimate Interests – organising community walks, ensuring safety, and communicating with participants
• Consent – where you voluntarily provide additional information (e.g., accessibility or health considerations)
• Legal Obligation – where necessary to ensure responsible practice and safety during group activities

You may withdraw consent for optional information at any time by contacting us.

How We Store and Protect Your Data

• Participant information is stored securely and accessed only by the organiser(s) responsible for coordinating walks.
• Emergency contact details are used only in the event of an incident during an activity.
• Data is retained only for as long as necessary to organise and deliver the relevant walk or activity.
• Technical website data is handled by IONOS in accordance with their privacy and security standards.

We do not sell, share, or transfer your data to third parties for commercial purposes.

Your Rights

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate information
• Request deletion of your data
• Withdraw consent for optional information
• Object to processing based on legitimate interests
• Raise concerns with the UK Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us at: savgroup@soulad‑venture.com

Changes to This Policy

As the Hiking Circle evolves and a dedicated trading subsidiary is established, this Privacy Policy will be updated to reflect any new data processing activities or regulatory responsibilities.

Contact

For any questions about this Privacy Policy or how your data is handled, please contact us through the main Contact page or via: savgroup@soulad‑venture.com